Moving from paper registration to fully digital
At the facilities of Contitank at the Port of Delfzijl trucks, ships and trains continuously visit. They all (un)load their fluids to and from the substantial (heated) tanks. For all of these transitions from a vehicle to a tank or inter-tank Marviq developed a system where all information is kept from contracts to activity logs where one of the key results is automated invoicing.
Contitank has contracts with its customers. These contracts store agreements on consumable services and tariffs used for those services. The contracts are generated in PDF format and are, when signed, stored within the system. From this point on actions can be logged on that contract where Contitank has a centralized store of all actions performed on the premiss. Actions can be anything from the transfer from a truck to a container, weighing of a truck to the service of heating oils during storage.
The last step of the day to day business administration is the rendering of automated invoices based on the contracts and actions logged in the system. Of course manual exceptions can be added but overall this is an automated process for Contitank where the time consumption of monthly manual creation and verification of invoices has drastically been reduced.